Your first 15 minutes

This is the fastest path from a blank account to a first classified AI system. After you verify your email and sign in, Veritome opens the first-run wizard and walks you through it — your organisation, you, how you use AI, your tools, your team, a short tour, then your first system. The journey resumes where you left it if you close the tab, and a workspace that already has systems is never sent back into it.

Step 1 — Create your workspace

1. Go to the sign-in page and choose Create an account. Registration is two short steps.
2. Account — your full name, a work email and a password (at least the length shown under the field). Press Continue.
3. Workspace — your organisation name, then tick the box confirming you subscribe on behalf of your organisation and agree to the Toolkit Subscription Agreement, Data Processing Agreement, Privacy Policy and Disclaimer. A second box, for getting-started tips and occasional product updates by email, is optional and unticked. Press Create workspace; Back keeps everything you typed.

Already have an account through Google, Microsoft or your organisation's single sign-on? Sign in with SSO, under the sign-in form, appears where one of those is configured.

This creates your organisation and your admin user in one step. Everything you do from here is isolated to your organisation. During the public beta the workspace is created with the founding rate locked in — see Plans, billing and upgrades.

Step 2 — Verify your email and sign in

1. Check your inbox for the verification message and open the link. It is single-use and expires after 24 hours.
2. On success you land on a confirmation screen — choose Sign in to set up your workspace. Signing in takes you straight to the wizard.
3. Lost or expired link? The verify-email page and the sign-in screen both offer to send a fresh one.

Step 3 — The first-run wizard

Five short screens with a stepper (Company · About you · Your organisation · Your tools · Team), then the tour:

1. Company — confirm the organisation's name, pick its size band (micro, small, medium or large, in the EU Recommendation 2003/361 sense), and optionally upload a logo. This seeds the organisation profile; everything is editable later under Organisation.
2. About you — founder or C-level, compliance and legal, data protection officer, engineering or product, operations, or something else. This is what you do, not what you may click; it only tunes defaults and suggested next steps. Access control is your app role, set under Members & roles. The same screen asks who signs off your AI policies (often you); nothing is sent to them.
3. Your organisation — whether you build AI, buy and use it, or both; your industry; and, optionally, the personal data you handle, where your data lives and how your team works. Aria uses these answers to choose which policies to draft first and which risks to map.
4. Your tools — the AI providers, hosting and staff sign-in you already use. Aria proposes each provider and host for your supplier register, for you to approve. You can skip this screen.
5. Team — enter colleagues' emails and pick a role for each (the default is Compliance officer). Each row sends a real invitation, the same one Organisation → Members & roles sends. Leave the rows empty to move on; you can always invite people later.
6. Tour — four slides of the product on real screens: classification, the generated obligations, sealed documents, and Aria. Arrow keys page it; Skip tour → ends it.

The last slide's button is Register your first AI system →.

Step 4 — Register your first AI system

The guided flow opens with a first-run band and a way out — Skip for now — take me to the dashboard — if you would rather look around first. Otherwise: name the system and say what it does, then answer the questions one at a time — prohibited practices, general-purpose models, product law, the Annex III area and Art. 6(3), your role, personal data and what the system does — with follow-ups only where an earlier answer makes them matter. The review shows the tier and the obligations the engine will generate; tick the declaration and press Create system. Aria can draft the reasoning; the answers are yours. The engine then generates the obligations, the classification dossier opens with a sealed first entry, and the six-stage EU AI Act journey starts. See Register your first AI system.

Step 5 — Read the Dashboard

The Dashboard now answers where do we stand, and what is next: your position under the EU AI Act (systems, obligations done, systems blocked at a gate, the next statutory date, systems by stage), the GDPR beside it, any standards you run, five items of work in dependency order, the dates split into statutory and planned, and the regulatory watch. See Understand the Dashboard.

Near the top of the Dashboard, Start here lists the five most useful next things, each a link to where the work is done: turn on two-factor authentication if you have not yet, classify a system, review what Aria prepared from your setup answers (your first policy drafts, the suppliers you named and the AI literacy course, each marked Prepared by Aria and applied only when you approve it), then your system's next obligation. When you finish one, the next moves up. While Aria is still preparing, a line above the list says so. At the foot of the Dashboard, Workspace setup and product tour offers Replay tour (the same four slides, nothing re-persisted) and Organisation details.

Step 6 — Invite the rest of the team

Compliance is a team sport — assign owners so obligations do not stall on one person. Organisation → Members & roles is where invitations, roles and removals live; see Invite your team and assign owners. Then put an owner on every obligation: the Dashboard treats an unowned duty as a gate, and the items beneath it stay locked until it clears.