Register and classify your first AI system

By the end you will have one AI system on your register, classified, with the obligations that apply to it generated.

Before you start

• Permission: your role needs Register, import and first-classify systems (the AI systems area of the role editor). The built-in Org admin, Compliance manager, Compliance officer and System owner roles hold it unless an Org admin has narrowed them.
• Plan: every plan can register systems; your plan sets how many.
• Have ready: the system's name; a few lines on what it does, who uses it and what it decides or supports; and whether you built it, bought it, or changed someone else's.

Steps

1. In the rail, under Position, open AI systems and press Register AI system.
2. On What is the system, and what does it do?, enter the system name and describe it. Continue becomes available once there is a name and a description of at least eight characters. Aria reads this description at the end, so make it specific.
3. Answer the questions one at a time, pressing Continue after each. Follow-up questions appear only where an earlier answer makes them matter, and Back returns to the previous one. The prohibited-practices question lists the Art. 5 practices beneath it.
4. After the last question, press Review. The review shows three tiles — Role, GPAI and Risk tier — then each of your answers with Change beside it, and Obligations we will generate.
5. If Aria has drafted a reading, open Why this tier — Aria's reading of your answers. It explains the result; the tier itself is computed from your answers by the rules engine.
6. Tick the declaration and press Create system. To revise instead, press Edit answers.
7. On AI system created., press Open the system. The record opens on Overview, beside Obligations, Risks, Incidents, Evidence, Documents and Activity.

What you have now

A system on the AI systems register with its risk tier and your role, and the obligations the engine derived from your answers on its Obligations tab. The classification and every answer behind it are in the audit trail and the system's dossier. Nothing was created until you confirmed on the last screen.

If something goes wrong

• "You don't have permission to register systems." Your role lacks Register, import and first-classify systems. Ask an Org admin to add it under Organisation → Members & roles.
• A plan limit message. Your plan's allowance of AI systems is used up; the message names the limit.
• You closed the tab halfway. Your answers are kept as a draft in this browser until the system is created. Press Register AI system again in the same browser to carry on.
• An answer was wrong. Open the system and press Re-classify in its header (your role needs Re-classify a classified system). Write a Justification of at least 20 characters, which goes to the audit trail, and press Re-classify. The flow opens with your answers filled in, and nothing changes until you confirm on the last screen.

Related

• Register your first AI system
• Classify a system: the guided flow, screen by screen
• AI systems: the register and the system record
• Plans, billing and upgrades